Create a proper A4 invoice
Add line items, payment terms, references and business details, apply VAT per line where relevant, and print or save the finished document as a PDF.
UK Invoice Tracker
Raise the invoice. Follow it through to paid.
Build proper A4 invoices in your own branding, track part payments and overdue balances, prepare chase letters and calculate the eligible statutory charges on late business debts.
£9 one-time Works offline Three designs UK late-payment tools
The actual money-in dashboard, shown with example invoices and clients.
Invoice to payment
Keep the document and the money record together
Each invoice retains its client, line items, tax treatment, status, payments and printable document.
Track every step from draft to settled
Mark invoices sent, record part payments, raise credit notes, duplicate work, void mistakes and keep overdue status derived from the real due date.
Calculate eligible commercial charges
For qualifying business debts, calculate daily statutory interest and the applicable fixed recovery cost from editable reference figures.
Prepare the next message from the live balance
Copy one of three escalating letters with the invoice number, amount still owed, days late and relevant statutory figures already inserted.
Split a deposit and balance correctly
Turn a draft invoice or quote into two linked documents with penny-exact totals across mixed VAT rates and separate payment dates.
See who owes what and how long payment takes
Review aged debt, client balances, received income and payment timing, then export invoice and payment records as CSV.
The client document
Keep a readable invoice with the payments behind it
The document view brings the invoice, live requirements check and recorded payments together before printing.
- Three document designs in the Base edition
- Business details, logo and appearance controls
- VAT, CIS and domestic reverse-charge workflows
- True A4 output that can be saved as PDF
Choose the edition
Base for invoice tracking, Pro for the full document workflow
UK Invoice Tracker
Base edition
£9
The complete invoice and payment tracker with a focused design library.
- Invoices, payments, credit notes and repeating schedules
- Late-payment calculations and three chase letters
- VAT, CIS and domestic reverse-charge workflows
- Three document designs plus CSV and backup export
UK Invoice Tracker Pro
Pro edition
£18
The complete tracker plus quotes, statements and the full design library.
- All 22 document designs across three style groups
- Quotes that convert into invoices in place
- Printable client statements with payment history
- Everything included in the Base edition
UK rules, carefully framed
Useful checks and calculations, not legal or tax advice
The tracker checks the fields recorded against the business type and VAT settings you choose. Its late-payment calculation applies only to eligible business-to-business debts, uses editable figures and does not decide whether you should make a claim.
Invoice fields Follow the current GOV.UK invoice guideCommercial debt Check the current GOV.UK late-payment guideProfessional help Ask an accountant or solicitor where needed
How it works
Build the record as each job moves
No installation, account or subscription is required.
Add the business and client
Set up the seller details, tax status, appearance and payment terms, then add the client receiving the invoice.
Raise and send the document
Add the work, check the live requirements list, print or save the invoice as a PDF, and send it through your own email.
Record what happens next
Mark it sent, add each payment and use the overdue tools or chase letters if the balance remains unpaid.
Private by design
Your clients and invoices stay on your device
The tracker runs locally in your browser. It has no account, cloud database, analytics, email service or payment processor, and it does not upload client or invoice records.
It does not send invoices, take card payments, file with HMRC or decide whether a debt qualifies for statutory charges. JSON and CSV transfers are manual files that you control. Keep regular backups somewhere separate from the downloaded app.
Frequently asked
Before you buy
What makes the Pro edition different?
Pro includes 22 document designs, quotes that convert into invoices in place and printable client statements. The Base edition has three designs and does not include quote conversion or statements.
Can I move from the Base edition to Pro?
Yes. Export a JSON backup from the Base tracker and import it into Pro. The editions share the same underlying data format for that upgrade route.
Can it email an invoice to my client?
No. Save the invoice as a PDF and attach it through your own email service. The app has no server and sends nothing itself.
Does it calculate statutory late-payment charges for every invoice?
No. The calculation is available only for clients marked as businesses and still depends on whether the debt qualifies. Consumer invoices are excluded.
Can I use it if I am VAT registered?
Yes. Set VAT at document and line level, including standard, reduced, zero, exempt and no-VAT treatments, and retain the summary on the invoice.
Which computers and browsers does it work on?
It works on Windows, Mac and Linux computers in a modern version of Chrome, Edge, Safari or Firefox.
What is included in the download?
The single-file UK Invoice Tracker app, a quick-start guide, and licence and support details. Etsy delivers the download after purchase.
Keep every invoice connected to the money that arrives
Buy UK Invoice Tracker on Etsy, download it once and keep using it without an account or subscription.
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